Resources
The following resources are available to promote event greening principles and practices within South Africa.
Top Tips for Greening
- The procurement of goods and services is a critical aspect, so support products and services from local reputable suppliers that use sustainable practices.
- Reduce, Re-use, Recycle – consider where you can encourage waste reduction throughout the whole process.
- Ensure that your event has a social component, such as giving leftover food to local disadvantaged organisations.
- Consider incentives for the use of public transport, such as providing free public transport on the day of the event or encourage car sharing.
- Consider video conferencing or Skype meetings instead of meeting in person.
- Consider the environmental policy of the venue or accommodation when making your bookings – this will need to be specifically requested.
- Consider the distance between conference venue and accommodation to reduce the need for additional travel.
- Encourage the active participation of the delegates or visitors in the greening process through providing information on what they can do.
- Encourage a ‘green corner’ at your event that showcases the greening practices and interventions implemented.
- Monitor, Measure, Report – ensure that a monitoring and evaluation process is in place to encourage benchmarking and identify lessons learnt.
These were the top ten tips that were identified at the Workshop for the Smart Events Handbook held in Cape Town on 19 January 2010.
Downloads
Please feel free to download these documents and use for educational purposes, but consider if you really need to print them. If you do print them, please try to print double sided and ensure that it is bound into a suitable document format so that it can be well used. Please forward additional information, which you feel could be of use to other members of the Event Greening Forum in South Africa.
South African National Standard: Responsible Tourism Requirements (13 pages, 2011)
This South African standard was approved by National Committee SABS TC 228, Tourism and related services, in accordance with procedures of the SABS Standards Division, in compliance with annex 3 of the WTO/TBT agreement. Download the pdf with this link: SANS1162 – Final 31 03 11 (134kB)
The Green Event Guideline – Hosting Green Events in Durban (36p, 2011)
This publication has been prepared through the Greening COP 17/CMP 7 programme, which is aimed at hosting the COP 17 / CMP7 event in an environmentally sustainable way and to ensure that a positive legacy is achieved. EThekwini Municipality’s Environmental Planning and Climate Protection Department is responsible for implementing certain components of this greening programme, including this publication. This document can be downloaded as a pdf with this link: Green Event Guideline Hosting_Green Events in Durban 2011-2012 (1.94MB)
Smart Events Handbook – City of Cape Town (51p, 2010)
This handbook was developed to address South African needs, while taking international best practice into consideration. It provides local examples and resources that are applicable to event organisers, venues, suppliers and sub-contractors. The book is divided into four sections considering what, why and how, as well as providing resources. The handbook is a legacy project of Green Goal 2010 of the FIFA World Cup and forms part of the Smart Living Series which can be downloaded from www.capetown.gov.za/smartlivinghandbook
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Nedbank Green Event and Catering Guide
The objective of this short and easy-to-use guide it to give event organisers guidelines on running earth- and eco-friendly events. Click here to download it.
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Green Meetings Report (2004)
In 2003, the Convention Industry Council’s Green Meetings Task Force was charged with creating minimum best practices for event organizers and suppliers to use as guidelines for implementing policies of sustainability. The results of the Task Force’s work are a series of guidelines for event organizers and event suppliers on running environmentally friendly events. Those guidelines are available in this report.
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SAACI slideshow presentation – Justin Hawes (24p, 15 – 17 August 2010)
The SAACI National Conference was held in Durban from the 15 to 17 August 2010. Justin Hawes was a guest speaker for the topic of Climate Change and Greening. Download the presentation here.
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Gautrain Bus (2010)
For safe, clean and reliable public transport in Johannesburg, catch the Gautrain buses. Download the timetable here.
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Green Goal – Oeke Institute (2007)
In June and July 2006 the world experienced a breathtaking football festival, and for the first time in the history of the FIFA World Cup the environment was on the programme. With Green Goal, an innovative and ambitious environmental programme was successfully carried out at the 2006 FIFA World Cup in Germany, which pursued new paths for large sporting events. The full 2006 Green Goal Legacy Report was compiled by the Oeke Institute.
One Planet Events by WWF (24p)
Events such as conferences, galas, dinners, meetings have an impact on the environment through the resources consumed directly (electricity, water, food, etc) and indirectly (energy and Co2 related to transport to the events, etc), as well as the waste created immediately and on the longer term (dishes, equipments, paper, etc). All these elements compose the ecological footprint of an event. Environmental considerations have to be taken into account before, during, and after the events. This document aims at providing tools for events organizers / managers to reduce their events’ ecological footprint. It is divided in two sections:
1. Questionnaire for venue’s managers 2. Check list for One Planet Events.
For more information on the concept of One Planet Living please visit www.panda.org
Accommodation questionnaire
This accommodation questionnaire can be sent out to potential accommodation venues so that they can provide you with information to help you in your decision making process. The questionnaire includes different questions relating to environmental activities at the venue in a easy tick box system, but also allows for supporting documentation to ensure credibility of the process. Please send us your comments and feedback if you have used it.
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Recycling of Packaging in South Africa (12p, 2009)
This useful guide was compiled by the Packaging Council of SA and provides why it is important to recycle and what you need to do. It provides information relating to cans, paper, plastic, glass and tetra pak, with contact details for the main industry role players. For more information and other related guidebooks please visit www.pacsa.co.za
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This document has been compiled by GreenStaySA with a focus on the South African hospitality industry to provide guidance around general environmental management issues. It touches on issues of environmental policy, carbon footprint, environmental management systems and staff related issues. For more information and other related guidebooks please visit the GreenStaySA website (www.greenstaysa.org.za).
Green Events Checklist (2p, 2008)
This is a very brief and useful document, with additional website references, which was compiled by The World Forum in The Hague, Netherlands.
This guide was prepared by ICLEI under the supervision of the UNEP Division for Technology Industry and Economics (DTIE) in 2009. This guide focuses in particular on the most common type of meetings within the UN: small and medium sized meetings with up to 200 participants. It will be updated over time and can also be downloaded from http://www.unep.fr
Green Meeting Guide – Canada (54p, 2007)
This Canadian guide is a practical reference tool for anyone faced with the task of organizing a meeting or conference with the aim of making the event environmentally responsible. It provides information on how to incorporate environmental concerns at every stage of an event.
Greening the Audio Visual Staging Company (8p, 2007)
The policy of best practices for sustainability is written as a basic guideline for the audiovisual staging industry. It focuses on indoor events such as meetings, seminars, conferences, etc.
Guide to green meetings and events – US (12p, 1996)
This guide provides information gathered from organizers of environmentally aware meetings and special events in the USA. It is intended to heighten the environmental consciousness of event planners and demonstrate the advantage of conducting environmentally aware events.
Six sins of Greenwashing (15p, 2007)
Greenwashing is the act of misleading consumers regarding the environmental practices of a company or the environmental benefits of a product or service. When promoting something as “green” it is also important to understand what green is, or is not. This provides some guidance on this topic.
Sustainable Celebrations (36p, 1999)
This guide aims to assist with the implementation of sustainable celebrations in a practical way and was developed by the Barcelona Municipality, Spain. Color coded sections provide information on waste reduction, energy efficiency, transport, safety, communication and education. It includes a glossary and other interesting websites.
The Story of Stuff (20min, 2007)
This movie is a 20-minute, fast-paced, fact-filled look at the underside of our production and consumption patterns, with a special focus on the United States. It exposes the connections between a huge number of environmental and social issues and calls for all of us to create a more sustainable and just world. For more info visit www.storyofstuff.com
